A recent audit released this week by the state comptroller’s officer commends the Westhampton Beach School District on its creation and implementation of an effective claims auditing processing system.
The state office, which is responsible for overseeing the finances of all public school districts in New York, opted to examine purchase orders made by Westhampton Beach between July 1, 2014, and June 30, 2015, and reviewed by the district’s claims auditor. Over that time, the district paid out 3,191 general claims accounting for $34,408,395 in expenditures, according to the audit.
Of the 25 claims reviewed by auditors, only one purchase, totaling $6,398, did not follow proper protocol in that the invoice was received from the vendor after the purchase was made, not before. But in that instance, the school agent issued a “violation of purchasing policy” to the department that did not follow the correct protocol. In turn, the department had to acknowledge the error and explain in writing how it will avoid making similar mistakes in the future.
“We commend the District for taking an active approach in handling the confirming purchase order,” the auditors state.
“We are very pleased with the results of the audit conducted by the New York State Comptroller’s Office,” Westhampton Beach Schools Superintendent Michael Radday said this week. “The Board of Education and administration are committed to fiscal transparency and accountability, and to safeguarding the investment of the taxpayers we serve. The audit report is an affirmation of that commitment.”